Senior Administrator – Settlements

Job Description

Duties include:
Receive/chase and input all deal confirmations and contract notes within agreed procedures and time scales to ensure that trades settle within deadlines and do not incur late fees
Input and assist with the checking of all Investment related transactions accurately and in line with system access rights and agreed procedures
Correctly allocate all settlement proceeds and deposit maturities received in line with agreed procedure and reconciliation guidelines ensuring that coverall renunciations are in place where possible
Administer cash and stock settlements, including the failed trades report to ensure they are made in a timely and accurate manner in line with the authorisation matrix and do not incur late settlement fines
Accurately set-up, monitor and maintain both new external cash deposits and maturities/roll-overs in line with dealer instructions and within agreed time scales
Assist the Team Leader in the delivery of cross training within the team and the wider business
Act as a form owner for the team, ensuring the timely distribution and update of the appropriates forms within the agreed service standards
Update and maintain counterparty payment details in line with agreed procedure to facilitate accurate settlement
Administer returned payments and unallocated funds instructing return to source payments where appropriate in line with procedure
Maintain accurate records of late receipt contract notes and settlements to ensure that settlement fines are minimised and issues escalated appropriately
Review the unsettled trades report and chase for outstanding settlement in line with procedure and agreed timescales
Provide reasonable assurance to management that internal controls are operating effectively, in line with Internal & External regulatory requirements
Take responsibility for the resolution of client queries within agreed timescales
Record errors for further analysis to prevent reoccurrence
Follow documented procedures and recommend changes where necessary to ensure ongoing improvement within the department
Ensure that outstanding reconciliation items are investigated and cleared within agreed timescales
Ensure that all complaints are investigated and full resolution prepared to an agreed quality within agreed timescales
Assist with the collection of the quarterly DFM and platform prices ensuring that any differences outside the agreed tolerance are fully investigated and resolved within the approved timescales
Assist with company and department projects when required ensuring that internal project governance is adhered to

Previous experience is required.