Product Development Co-Ordinator

Job Description

Duties include:
Overseeing the responsibilities of the Fund Secretary and operation of the Board Meeting diary, including ensuring that appropriate reminders are set for timely delivery of board papers
Assist in the delivery of Board Papers for Fund board meetings to the relevant company secretary
Review the Board Packs before distribution to Fund Directors
Attending Fund Board Meetings and taking minutes if required
Maintaining copies of company records, including board packs, minutes, registers and Fund Bibles
Oversee all appropriate company filings are made in all relevant jurisdictions
Drafting and arranging for signature of ad hoc documentation as requested from time to time including but not limited to board resolutions
Dealing with waiver forms in relation to late applications for fund subscriptions and redemptions
Ensuring that tax documentation is filed in relevant jurisdictions
Ensuring that NAV’s are published as required in appropriate jurisdictions
Dealing with ad hoc Fund-related queries from external service providers
Maintaining the Fund database and fund static information
Ensuring that all share classes are registered in the appropriate jurisdictions
Ensuring that the Marketing Department is supplied with copies of new or updated fund offering documents and application forms
Ensuring that relevant legal agreements are appropriately communicated internally and externally
Assisting with investor enquiries

Skills and experience required:
Educated to A level standard
A relevant business related degree, or CISI or ICSA qualification would be preferable
7-10 years of experience in asset management and the funds industry
Compliance and Legal mind-set and background
Excellent communication, organisational and technology skills
Experience of board meetings and reporting requirements
Co-ordination of Fund constitutional documents, review, amendments and approval
Multi-jurisdictional awareness of Fund structures
Ability to build relationships both internally and externally
Professional, conscientious and engaged to meet the needs of senior management and Directors
High standard of written English with the ability to minute internal committee and board meetings