Assistant Accountant

Job Description

Duties include:
Code, check and send invoices for approval
Record invoices quickly and correctly as soon as they are approved
If a purchase order is in place, ensure that the invoice matches the PO
Check and reconcile supplier statements
File invoices and statements
Deal with all purchase ledger enquiries
Process staff expenses
Process debit card expenditure and allocate expenditure accordingly
Telephone to confirm new suppliers or a change in existing suppliers bank account details
Set up payments via Bacs, Chaps or by Cheque to settle creditors
Ensure that all payments are processed and allocated correctly to each supplier
Raise sales invoices
Raise invoices to bill all rechargeable costs
Ensure that Sales invoices are approved by the relevant person
Responsible for resolving customer queries by telephone and email
Ensure that receipts are posted accurately to the debtors ledger
Preparation of Bank reconciliation statements in accordance with agreed timetables to assist in the regular monitoring of cash flows of the business
Set up any other payments as requested
Prepare the Excel reports for circulation to the financial controller in accordance with the agreed timetables including creditors and suggested payment runs, all direct debits, accounts receivable and status of invoice approval, cash book transactions
Completing financial reports on a regular basis and providing financial information to the finance team
Processing and administration of the payroll for both UK and IOM companies
Preparation and completion of VAT returns for both UK and IOM companies
Verifying balances and rectifying discrepancies
Preparation of monthly and quarterly management accounts and accompanying reports
Preparation of year end statutory accounts and tax returns

Previous experience is required. Experience in Excel, Word, Microsoft Outlook, QuickBooks accounting package is desirable.