Administrator

Job Description

Duties include:
Deal with day-to-day administration tasks essential to the take on of new business and the on-going maintenance of the corporate governance of all clients
Make payments and at the point of payment carry out all necessary world-check/sentinel searches and sanction screening
External Accounts – circulate report of overdue accounts received and follow up meeting with Client Centre
Internal Accounts – generate report of accounts position monthly
Compliance Registers – review, reconcile and circulate registers to Client Centre and Compliance
New Business – set up files, provide Client Centre with comprehensive guidance on CDD requirements, complete set up forms and return to Client Centre for sign off
Risk and File Reviews – completion, action point management and trigger event monitoring
Viewpoint set up – appointment of directors on existing structures, appointment of shareholders, appointment of external signatories, change of accountant, appointment of POA, appointment of consultants, set up bank accounts and resignations
Lost Business – transfer outs, dissolutions and termination of a trust. Once notified by the Client Centre, take appropriate action
Monitor applications and collate updates from Client Centre on progress and live status
Safe Custody – remove items on direction from Client Centre and monitor return of items if temporary removal requested
Records management- ensure that all documents are stored as requested by Client Centre or Control Room
To be or become an expert on KYC/CDD policies and procedures in order to ensure absolute compliance with KYC procedures

Skills and experience required:
Hold either A-Level’s, a degree or equivalent qualifications and have a willingness to study for a relevant professional qualification
Good organisational and time management skills
Professional manner, demonstrating good interpersonal skills and high degree of accuracy throughout all tasks
Manage own workloads and priorities and to work to specific deadlines as agreed to with the team member responsible for the client
Produce work with a high level of accuracy and attention to detail
Ensure the achievement of a minimum of 25 hours per year relevant CPD
Ensure that CPD records are maintained and updated regularly and are accounted to HR on a regular basis