Accounts Payable And Receivable Assistant

Job Description

Duties include:
Timely collation of all purchase invoices and personal expense claims received via various methods e.g. email, online accounts, post etc
Post purchase invoices and personal expense claims into accounting system
Match purchase invoices to approved purchase orders
Send purchase invoices out for payment approval from department heads
Assisting in preparation of weekly supplier payment run for all approved invoices, ensuring invoices are paid within credit terms
Resolving queries from both external and internal stakeholders regarding purchase invoices
Reconciling supplier accounts
Audit and process credit card bills, ensuring full back-up is received for all purchases
Sort and distribute incoming mail
Other ad-hoc tasks as required by Group Financial Controller
Daily updating of cash book
Posting of cash receipts and payments
Perform account reconciliations
Research and resolve payment discrepancies
Liaise and resolve queries from internal and external stakeholders
Act in accordance with accounting principles, regulations and internal procedures
Produce own correspondence, emails and field enquiries
Deal with email and telephone queries in a timely, accurate and courteous manner

Skills and experience required:
A minimum 2 years’ experience in a similar position
Experience of accounting software packages (preferably QuickBooks and/or Sage), proven ability to learn new software packages
Good knowledge of Microsoft Office products, in particular Excel
Good organisational skills with ability to multi-task and have attention to detail
Plans and prioritises work effectively, with a proactive approach to issue resolution
Ability to work on own initiative and as part of a team, in accordance with accounting principles, regulations and internal procedures